Project coordinator

Band 4 · Project support officer · 285 job evaluation points

Coordinates project controls for several projects or a programme, maintaining plans and registers and producing regular reports.

Responsibilities

Maintain project plans, registers, and trackers for several projects.
Produce regular status and highlight reports.
Track project budgets and spending, and raise variances.
Check that projects follow the agreed method, including clinical safety and information governance steps.
Coordinate project boards, papers, and actions.
Support project managers with stakeholder communications.

Skills

Skill	Expected level	What this level means
Project and portfolio office supportThis reference	Working (2)	You can: maintain plans, registers, and trackers for several projects collect updates and produce regular status reports check that projects follow the agreed method
Project managementThis reference	Working (2)	You can: maintain plans, risk and issue logs, and reports run project meetings and track actions manage a small, well-defined project with support
Digital office toolsThis reference	Practitioner (3)	You can: build templates, trackers, and simple automated workflows make documents accessible to everyone help colleagues get the most from office tools
Minute-taking and meeting recordsThis reference	Working (2)	You can: write accurate, concise minutes and action logs for routine meetings follow up actions with their owners
Organisational risk managementThis reference	Awareness (1)	You can: explain what a risk is and how to raise one
Budget managementThis reference	Awareness (1)	You can: follow the rules for spending and ordering explain how your work is funded
Clinical risk managementThis reference	Awareness (1)	You can: explain how health IT systems can harm patients, for example through wrong, missing, or delayed information report a possible clinical safety issue through the right route
Communicating informationUK GDaD PCF	Working (2)	You can: listen to the needs of design and business stakeholders and interpret information take part in discussions within a multidisciplinary team be an advocate for the team externally, and can manage differing perspectives shape and share communications relevant to the audience

Typical qualifications and experience

A foundation project management qualification, or equivalent experience.

Band 4 outline

Knowledge: Detailed knowledge of the work area, typically from a foundation degree, apprenticeship, or equivalent experience.
Autonomy: Works within guidelines; resolves most day-to-day problems; manager available for advice.
Scope: Own work and a defined service or process.
Leadership: May supervise a small team or coordinate others' work.
Accountability: Delivery of a defined service or process.

Job evaluation (illustrative)

Factor	Level	Level summary	Points
Communication and relationship skills	3	Gives routine information needing tact or persuasion, or complex or sensitive information, or straightforward training to groups.	21
Knowledge, training, and experience	4	A range of procedures, mostly non-routine, needing intermediate theory (for example a foundation degree or equivalent experience).	88
Analytical and judgemental skills	3	Judgements on a range of facts or situations needing analysis or comparison of options.	27
Planning and organisational skills	2	Plans straightforward tasks or activities, some ongoing.	15
Physical skills	3	Developed skills needing speed or accuracy, such as advanced keyboard use.	27
Responsibility for patient and client care	1	Helps patients, clients, or relatives during incidental contact.	4
Responsibility for policy and service development	2	Implements policies for own area and proposes changes to its practices.	12
Responsibility for financial and physical resources	2	Handles cash or valuables, looks after equipment used by others, controls stock, or authorises small payments.	12
Responsibility for people	2	Supervises or coordinates staff day to day, trains others regularly, or gives basic HR advice.	12
Responsibility for information resources	4	Adapts or designs information systems to others' specifications, or runs information systems for a department as the main duty.	24
Responsibility for research and development	1	Carries out surveys or audits for own work; occasionally takes part in research or testing.	5
Freedom to act	2	Follows standard procedures and precedent; someone is usually available to ask; work may be checked.	12
Physical effort	2	Frequent sitting or standing in a restricted position, or occasional light to moderate effort.	7
Mental effort	2	Frequent concentration on predictable work, or occasional concentration on unpredictable work.	7
Emotional effort	1	Rare exposure, or occasional indirect exposure, to distressing circumstances.	5
Working conditions	2	Occasional unpleasant conditions, frequent travel or outdoor work, or near-continuous screen use on most days.	7
Total (Band 4: 271 to 325)			285