Procurement officer

Band 5 · Procurement officer · 351 job evaluation points

Runs procurements of moderate value and complexity, including formal tenders, from planning to contract award, with a senior procurement officer available for advice.

Responsibilities

Run formal tenders and framework competitions from planning to award, managing timetables and clarification questions.
Help budget holders write clear, outcome-based specifications, including technical and data protection requirements.
Set up evaluation, check bids for compliance, support evaluators, and record moderation.
Write award reports and feedback to bidders, and manage the standstill period.
Include social value and sustainability questions that fit the contract.
Hand over contracts to contract managers with clear mobilization and exit plans.
Train budget holders in how to buy and supervise procurement assistants.

Skills

Skill	Expected level	What this level means
Procurement processThis reference	Practitioner (3)	You can: plan and lead complex tenders, choosing the right route to market and procedure help users write outcome-based specifications for digital and clinical systems manage timetables, risks, and stakeholders through to contract award
Tender evaluationThis reference	Working (2)	You can: check bids for compliance and completeness support evaluators and record scores and moderation notes prepare price evaluation models under guidance
Public procurement rules and policyThis reference	Working (2)	You can: apply the procurement rules that fit a straightforward purchase publish notices and keep records that meet transparency rules spot when a request risks breaking the rules and raise it
Technology and cloud procurementThis reference	Working (2)	You can: buy standard software, hardware, and licenses through frameworks track license numbers, renewals, and true-up dates include standard security and data protection requirements in documents
Market analysis and engagementThis reference	Working (2)	You can: gather market information, prices, and supplier details for a requirement run a request for information and summarize the responses
Commercial negotiationThis reference	Working (2)	You can: negotiate prices and terms for low-value or routine purchases prepare data and options for a negotiation led by others
Social value and sustainable procurementThis reference	Working (2)	You can: include standard social value and sustainability questions in tenders collect social value reports from suppliers
Creating value for moneyUK GDaD PCF	Working (2)	You can: estimate the value of each item on your roadmap compare effort to value when deciding priorities decide when it's appropriate to reuse something, and when it's not decide how and when to escalate risk in achieving value discuss estimates with stakeholders to validate understanding analyse the benefit of investment against anticipated outcomes
Stakeholder relationship managementUK GDaD PCF	Working (2)	You can: identify important stakeholders and communicate with them clearly and regularly tailor communication to stakeholders' needs and work with them to build relationships while meeting user needs build and reach consensus with stakeholders work to improve stakeholder relationships using evidence to explain decisions
Information governance and data protectionThis reference	Working (2)	You can: apply data protection principles to your work contribute to data protection impact assessments handle information requests and records correctly

Typical qualifications and experience

A recognized procurement professional qualification at intermediate level, or equivalent experience.
Experience of running formal tenders under public procurement rules.

Band 5 outline

Knowledge: Professional or technical knowledge, typically from a degree or equivalent experience.
Autonomy: Works to broad objectives within professional standards; plans own work.
Scope: Own professional work within a team or product.
Leadership: May guide and check the work of support staff and apprentices.
Accountability: Quality of own professional work.

Job evaluation (illustrative)

Factor	Level	Level summary	Points
Communication and relationship skills	4	Gives complex, sensitive, or contentious information needing persuasion, negotiation, or training skills, or highly complex information.	32
Knowledge, training, and experience	5	Expertise in a specialism, underpinned by theory or practical experience (degree level or equivalent).	120
Analytical and judgmental skills	3	Judgments on a range of facts or situations needing analysis or comparison of options.	27
Planning and organizational skills	3	Plans several complex activities, adjusting plans as needed.	27
Physical skills	3	Developed skills needing speed or accuracy, such as advanced keyboard use.	27
Responsibility for patient and client care	1	Helps patients, clients, or relatives during incidental contact.	4
Responsibility for policy and service development	2	Implements policies for own area and proposes changes to its practices.	12
Responsibility for financial and physical resources	3	Authorizes payments, buys some assets or supplies, monitors or holds a delegated budget, or maintains assets.	21
Responsibility for people	2	Supervises or coordinates staff day to day, trains others regularly, or gives basic HR advice.	12
Responsibility for information resources	3	Takes formal minutes, regularly writes reports or queries, or maintains information systems as a significant duty.	16
Responsibility for research and development	1	Carries out surveys or audits for own work; occasionally takes part in research or testing.	5
Freedom to act	3	Follows defined policies and procedures; work is managed rather than supervised.	21
Physical effort	1	Sitting, standing, and walking, with little physical effort.	3
Mental effort	3	Frequent concentration on unpredictable work, or occasional prolonged concentration.	12
Emotional effort	1	Rare exposure, or occasional indirect exposure, to distressing circumstances.	5
Working conditions	2	Occasional unpleasant conditions, frequent travel or outdoor work, or near-continuous screen use on most days.	7
Total (Band 5: 326 to 395)			351