Records retention and disposal

Applying retention schedules to paper and digital records, and archiving or securely destroying them at the right time, with an audit trail.

Original to this reference.

Levels

1. Awareness: You can:

explain why records are kept for set periods and then destroyed or archived
follow procedures for storing and moving records
2. Working: You can:

apply the retention schedule to records and flag those due for review
prepare records for archiving or secure destruction, and keep the audit trail
3. Practitioner: You can:

run the retention and disposal programme for a records service
advise teams on retention for new types of record, including digital ones
audit compliance with retention schedules
4. Expert: You can:

set the retention policy and schedule for the organisation
plan the long-term preservation of digital records
resolve complex retention questions, such as legal holds and inquiries

Contains ESCO v1.2.1 data (https://esco.ec.europa.eu/). © European Union. Reuse authorised under Commission Decision 2011/833/EU.

Role level	Role	Band	Expected level
Records assistant	Health records officer	2	Awareness
Records officer	Health records officer	3	Working
Senior records officer	Health records officer	4	Working
Health records manager	Health records officer	5	Practitioner
Information governance manager	Information governance officer	7	Working