PMO analyst

Band 5 · Project support officer · 358 job evaluation points

Analyses progress, risk, and benefits across a program or portfolio, and runs project management office processes.

Responsibilities

Analyze progress, risks, issues, dependencies, and benefits across projects.
Produce portfolio dashboards and reports for program and portfolio boards.
Run planning, change control, and assurance processes.
Help project managers set up projects with the right controls and documents.
Maintain the PMO's tools, templates, and guidance.
Coach project support officers.

Skills

Skill	Expected level	What this level means
Project and portfolio office supportThis reference	Practitioner (3)	You can: design portfolio reporting and analyze progress, risks, and benefits across projects run assurance checks and gateway reviews advise project managers on method and controls
Project managementThis reference	Working (2)	You can: maintain plans, risk and issue logs, and reports run project meetings and track actions manage a small, well-defined project with support
Organizational risk managementThis reference	Working (2)	You can: record and update risks for your area suggest controls and track actions
Budget managementThis reference	Working (2)	You can: track spending against a small budget and raise variances authorize spending within your limit
Digital office toolsThis reference	Practitioner (3)	You can: build templates, trackers, and simple automated workflows make documents accessible to everyone help colleagues get the most from office tools
Communicating informationUK GDaD PCF	Working (2)	You can: listen to the needs of design and business stakeholders and interpret information take part in discussions within a multidisciplinary team be an advocate for the team externally, and can manage differing perspectives shape and share communications relevant to the audience
PlanningUK GDaD PCF	Working (2)	This skill level is currently not defined.

Typical qualifications and experience

A project, program, or portfolio management qualification, or equivalent experience.

Band 5 outline

Knowledge: Professional or technical knowledge, typically from a degree or equivalent experience.
Autonomy: Works to broad objectives within professional standards; plans own work.
Scope: Own professional work within a team or product.
Leadership: May guide and check the work of support staff and apprentices.
Accountability: Quality of own professional work.

Job evaluation (illustrative)

Factor	Level	Level summary	Points
Communication and relationship skills	4	Gives complex, sensitive, or contentious information needing persuasion, negotiation, or training skills, or highly complex information.	32
Knowledge, training, and experience	5	Expertise in a specialism, underpinned by theory or practical experience (degree level or equivalent).	120
Analytical and judgmental skills	3	Judgments on a range of facts or situations needing analysis or comparison of options.	27
Planning and organizational skills	2	Plans straightforward tasks or activities, some ongoing.	15
Physical skills	3	Developed skills needing speed or accuracy, such as advanced keyboard use.	27
Responsibility for patient and client care	1	Helps patients, clients, or relatives during incidental contact.	4
Responsibility for policy and service development	3	Implements policies for own area and proposes changes that affect other areas.	21
Responsibility for financial and physical resources	2	Handles cash or valuables, looks after equipment used by others, controls stock, or authorizes small payments.	12
Responsibility for people	2	Supervises or coordinates staff day to day, trains others regularly, or gives basic HR advice.	12
Responsibility for information resources	4	Adapts or designs information systems to others' specifications, or runs information systems for a department as the main duty.	24
Responsibility for research and development	2	Regularly does research, development, trials, or equipment and system testing as part of the job.	12
Freedom to act	3	Follows defined policies and procedures; work is managed rather than supervised.	21
Physical effort	2	Frequent sitting or standing in a restricted position, or occasional light to moderate effort.	7
Mental effort	3	Frequent concentration on unpredictable work, or occasional prolonged concentration.	12
Emotional effort	1	Rare exposure, or occasional indirect exposure, to distressing circumstances.	5
Working conditions	2	Occasional unpleasant conditions, frequent travel or outdoor work, or near-continuous screen use on most days.	7
Total (Band 5: 326 to 395)			358